Time and retainers

Know when a retainer is running out.

Log time against clients, sites and projects, track each retainer’s hours as they burn down, and warn clients before they run over.

Included on: Starter Plus, Pro and Agency. Branded retainer emails on Agency.

Live

Retainer burn-down

Rollover

With a cap and expiry

CSV

Export for invoicing

Retainers that pay

Log time per client, optionally against a site, project or ticket, recording who did the work.

Set default rates per person, client and project. The right rate is applied to each entry for you.

Hours included each period, the fee, an overage rate, rollover with a cap and expiry, an optional end date and a renewal reminder.

See hours used against hours included on the client page and in a dashboard widget.

Get an alert as a retainer nears its limit, optionally emailed to the client too, branded with your agency on Agency plans.

Periods close automatically, entries are locked and a snapshot is kept. Projects are tracked and billed separately.

Does MaintainHQ send invoices?

Not yet. Export each period to CSV for your invoicing tool.

Is there a running timer?

Not yet. Time is logged as entries for now.

Join the founding agencies putting Gus on their care plans, so retainers stay profitable.

From $2.99 a month for 1 site. Every plan starts with a 7-day trial.